Archiving Server provides a repository for information exchanged via Lync Server. Why? Two reasons:
- It gives you a log of Lync activity everyone can draw upon. How many times have you tried to remember what Jane said about the Michaels project? Thanks to Archiving Server, you have a saved copy of that IM conversation.
- It helps you fulfill legal compliance requirements. Many organizations must keep track of project steps, client files, and so on to meet compliance regulations. Since Archiving Server tracks automatically, its archive database acts as a regulatory resource.
What DOES it track though? It’s important to know what is and is not archived by Archiving Server. Otherwise, you might assume it just grabs everything. It doesn’t.
What Lync Archives on the Archiving Server
- Instant messaging conversations (both person-to-person, and between multiple parties)
- Content uploaded in Web conferences
- Conference events (joins, parts, etc.)
What Lync DOES NOT Archive on Archiving Server
- File transfers
- Conferencing annotations and polls
- Audio & video for person-to-person IM and conferences
- Application sharing for IM and conferences
- Diagnostic reports for session failures (those come from Monitoring Server)
Caution – There’s a Time Limit on Archived Materials
It’s important to note: Archiving is NOT intended to work indefinitely! As you can imagine from the above lists, storing uploaded files and daily IM logs will fill up space fast.
The server will keep archives until one of two things happens:
- You tell it to purge old archived files.
- Its storage fills up.
Obviously, you don’t want to reach #2.
In the Lync Server 2010 Control Panel, there’s a setting that dictates when to purge old archive files. You can control the time interval for this under Archiving Configuration. How long you keep archived files depends on your legal compliance requirements. 1 year, 2? Talk to Legal.
Then head to this page for a how-to: Enable or Disable Purging for Archiving – TechNet.
Want to add Archiving Server to your Lync setup? Use this deployment guide to help you.
If you’re having trouble with Archiving Server (e.g. conversations aren’t showing up in Conversation History), use NextHop’s “Troubleshooting Archiving Server” post as a guide.
Do you use an Archiving Server? What’s the big value from it, for you?